1. Definitions
For the purposes of these Terms & Conditions:
“Organizer” means Heenat Salma Farm, including its authorized representatives, employees, contractors and agents.
“Vendor” means the individual, company, entity or organization participating in the Event under a confirmed booking.
“Event” means Al Mina Market at Old Doha Port, December 2026 – March 2027.
“Venue” means Old Doha Port, Doha, Qatar, or any area designated by the Organizer for the Event.
“Booth” means the exhibition space allocated to the Vendor.
“Terms & Conditions” means these Vendor Terms & Conditions and any written rules, instructions, schedules or regulations issued by the Organizer in connection with the Event.
2. Application and acceptance
2.1 These Terms & Conditions form an integral part of the agreement between the Organizer and the Vendor.
2.2 By signing the Vendor Agreement, submitting a booking request, making any payment, or participating in the Event, the Vendor confirms that it has read, understood and agreed to these Terms & Conditions.
2.3 The Vendor shall ensure that all of its employees, representatives, contractors and staff participating in the Event comply with these Terms & Conditions.
2.4 The Organizer may issue reasonable operational instructions before or during the Event. Such instructions shall be followed by the Vendor where applicable.
3. Booth allocation
3.1 The Organizer shall allocate the Vendor a Booth or exhibition space according to the agreed booking.
3.2 Booth allocation is at the discretion of the Organizer and may be subject to operational, safety, venue or event requirements.
3.3 The Organizer reserves the right to modify the location, layout or dimensions of the Booth where reasonably necessary for operational, safety or venue requirements.
3.4 The Vendor shall not exchange, transfer, sublet or share its Booth with another party without the Organizer's prior written approval.
4. Fees and payment
4.1 The Vendor shall pay the participation fee stated in the Vendor Agreement or booking confirmation.
4.2 Unless otherwise agreed in writing, the Vendor shall pay all applicable fees within three (03) days of submitting its booking request.
4.3 Failure to make payment by the applicable deadline may result in cancellation of the Vendor's booking and/or allocation of the Booth to another vendor.
4.4 Any additional services requested by the Vendor, including additional furniture, electricity, equipment, branding, storage or other services, may be subject to additional charges.
4.5 All applicable taxes, government fees, permits or other charges shall be borne by the Vendor where applicable by law or agreement.
5. Cancellation by the Vendor
In case the Vendor wants to cancel the contract, the Vendor must address the cancellation request in writing to the concerned person / persons working for the Organizer. The Vendor must inform the Organizer at least one month before the start of its booked theme to avoid cancellation fees. If applicable, the Vendor shall be liable for any subsequent sum incurred by the Organizer on behalf of the Vendor.
6. Event cancellation or postponement
6.1 The Organizer reserves the right to postpone, relocate, modify or cancel the Event where reasonably necessary due to circumstances beyond its reasonable control, venue requirements, governmental requirements, safety concerns, force majeure or other circumstances affecting the Event.
6.2 In such circumstances, the Organizer shall communicate the applicable arrangements to Vendors as reasonably practicable.
6.3 Any refund, credit or alternative arrangement shall be determined in accordance with the Vendor Agreement and applicable law.
7. Vendor responsibilities
7.1 The Vendor is responsible for all products, services, equipment, materials and activities displayed, promoted or sold from its Booth.
7.2 The Vendor shall ensure that its products and activities comply with all applicable laws, regulations, licenses, permits and requirements in the State of Qatar.
7.3 The Vendor shall obtain and maintain any licenses, approvals, permits or certificates required for its business, products or activities.
7.4 The Vendor shall provide appropriately trained and authorized personnel to operate its Booth.
7.5 The Vendor shall not engage in any activity that may create a health, safety, security or nuisance risk to visitors, other Vendors, staff or the Venue.
8. Products and activities
8.1 Only products and activities approved by the Organizer may be displayed, promoted or sold.
8.2 The Organizer reserves the right to prohibit or require the removal of any product, material or activity that it reasonably considers inappropriate, unsafe, unlawful, unauthorized or inconsistent with the Event.
8.3 The Vendor shall not sell, distribute or promote prohibited, counterfeit, illegal or unauthorized products.
8.4 Any food preparation, cooking, sampling or distribution activities must receive prior approval and comply with all applicable health and safety requirements.
9. Set-up and dismantling
9.1 The Vendor shall comply with the official set-up and dismantling schedule communicated by the Organizer.
9.2 The Vendor shall not access the Venue outside approved access times unless authorized by the Organizer.
9.3 All Booth construction, decoration and installation must comply with the Organizer's specifications and Venue requirements.
9.4 The Vendor shall remove all personal property, products, equipment, waste and materials from its Booth within the designated dismantling period.
9.5 Any items left behind may be removed or disposed of by the Organizer at the Vendor's cost, where permitted by applicable law.
10. Booth design and branding
10.1 Booth lighting, furniture and decorations may be subject to prior approval by the Organizer.
10.2 The Vendor shall not make structural modifications to the Venue or Booth.
10.3 Any branding, signage or promotional material must be professional and comply with applicable laws and Event guidelines.
11. Electricity, equipment and technical requirements
11.1 The Vendor shall only use electrical equipment and connections approved for use at the Event.
11.2 The Vendor shall not overload electrical connections or undertake unauthorized electrical work.
11.3 Any special technical requirements must be communicated to the Organizer in advance.
11.4 The Vendor is responsible for the safe use of its own equipment and materials.
12. Health, safety and security
12.1 The Vendor shall comply with all applicable health, safety, fire, security and emergency procedures.
12.2 The Vendor is responsible for the conduct and safety of its employees, representatives and contractors.
13. Cleanliness and waste
13.1 The Vendor shall keep its Booth clean and orderly throughout the Event.
13.2 Waste shall be disposed of only in designated areas.
13.3 The Vendor shall leave its Booth and surrounding area in the condition in which it was provided, subject to normal wear and tear.
14. Insurance and liability
14.1 The Vendor is responsible for its own products, stock, equipment, cash, personal belongings and other property.
14.2 The Organizer shall not be responsible for loss, theft or damage to Vendor property except to the extent caused by the Organizer's liability under applicable law.
14.3 The Vendor shall be responsible for damage caused by its employees, representatives, contractors, equipment or activities to the Venue, Booth, Event property or third parties, to the extent permitted by applicable law.
15. Indemnity
To the extent permitted by applicable law, the Vendor shall be responsible for claims, losses, damages, costs or expenses arising from the Vendor's breach of these Terms & Conditions, unlawful conduct, negligence, products, activities or the acts or omissions of its employees, representatives or contractors.
16. Intellectual property
16.1 The Vendor shall not use the Organizer's or Venue's trademarks, logos or branding without prior written authorization.
16.2 The Vendor grants the Organizer permission to photograph or record the Vendor's Booth and Event participation for Event documentation and promotional purposes, subject to applicable law.
17. Photography and media
17.1 The Organizer may photograph, film or otherwise record the Event.
17.2 The Vendor acknowledges that its Booth, branding, products and representatives may appear incidentally in Event photography or video.
17.3 The Organizer may use such material for legitimate Event-related documentation, publicity and promotional purposes, subject to applicable law.
18. Compliance with venue rules
18.1 The Vendor shall comply with all applicable rules and instructions issued by the Venue and/or Organizer.
18.2 Where Venue rules impose additional requirements on Vendors, those requirements shall apply to the Vendor's participation in the Event.
18.3 The Organizer may update operational requirements where reasonably necessary to comply with Venue, safety, security or governmental requirements.
19. Breach and removal
19.1 If the Vendor breaches these Terms & Conditions, the Organizer may require the Vendor to correct the breach within a reasonable period where correction is possible.
19.2 Where a breach presents an immediate safety, security, legal or operational concern, the Organizer may require the Vendor to immediately stop the relevant activity or leave the Event.
19.3 Serious or repeated breaches may result in termination of the Vendor's participation without prejudice to any other rights available to the Organizer under the agreement or applicable law.
19.4 No refund shall be due where termination results from the Vendor's material breach, subject to the Vendor Agreement and applicable law.
20. Force majeure
Neither party shall be liable for failure or delay in performing its obligations to the extent caused by circumstances beyond its reasonable control, including natural disasters, extreme weather, governmental actions, regulatory restrictions, public emergencies, fire, security incidents, venue closure, utility failures or other events of force majeure.
21. Changes to the Event
The Organizer may make reasonable changes to the Event schedule, layout, operating hours, Booth arrangements or operational procedures where required for safety, venue requirements, governmental requirements or the proper operation of the Event.
The Organizer shall communicate material changes to Vendors as reasonably practicable.
22. Data and confidentiality
The Vendor shall provide accurate contact and business information required for Event administration.
The Organizer may use such information for purposes connected with the Vendor's participation, Event administration, communications, invoicing and operational requirements, subject to applicable law.
23. Entire agreement
These Terms & Conditions, together with the Vendor Agreement and any applicable schedules or written Event rules, constitute the agreement governing the Vendor's participation in the Event.
In the event of any conflict between documents, the order of precedence shall be as specified in the Vendor Agreement.
Vendor acknowledgement and acceptance
By ticking the box below and typing the full name of its authorized representative, the Vendor signs these Terms & Conditions online. The booking records the business name, the typed name and the date and time of signing, in place of a paper signature and company stamp.
Scroll to the end of the agreement to accept it.
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